Creating and running a live event in Teams

A Teams live event is different than a typical Teams meeting. Taken from Microsoft's documentation:

Teams live events is an extension of Teams meetings, enabling users to broadcast video and meeting content to a large online audience. These are meant for one-to-many communications where the host of the event is leading the interactions and audience participation is primarily to view the content shared by host.

i.e. - If you want to chat with and collaborate with others, create a Teams meeting. If you want to broadcast a message to others without the live video chat component, create a live event.

• Step 1. Open the Teams app on a PC. Click on the Calendar app in the left column.
• Step 2. Click on the drop down arrow next to the New meeting button in the upper-right corner of the window and click Live event.
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• Step 3. Enter a title, as well as the start and end date/time. You can provide optional details if you want.
• Step 4. In the upper right-corner, invite all presenters in this event. A presenter is the only person allowed to speak, or show any content. Once finished, click Next
  • Note: If you are the one creating the event, and you are the only person that will be presenting during the live event, you can skip this step.
• Step 5. Select you event permissions you want. Typically if you are presenting to a large group outside of work colleagues, you will want to select Public.
• Step 6. If you want the event to be recorded so that others can watch it later, leave the Recording available to attendees option selected. If you like others to be able to ask questions in the chat, select the Q&A option. You can leave all other options by default.
• Step 7. To share the live event, click Get attendee link and share it. Anyone with the link will be able to join.

Note: if you or someone you know would like more information on how to join a Teams live event, please see this article: https://help.mysouthland.com/joining_a_teams_meeting_or_live_event_as_a_guest

• Step 1. Once the live event is created, click on the event in your Teams calendar and click Join.
• Step 2. Make sure your camera and mic are turned off and click Join now. If you want to present to the event, you will configure your microphone and camera later.
• Step 3. In the window that appears, you will see all producers and presenters in a row along the bottom of the screen, and 2 boxes in the middle of the screen. The yellow box on the right is the live feed what everyone in the event currently can see. The box on the left is the Queue where you can set up you want to go in the live stream.
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• Step 4. To make a user's feed live, turn on their camera and unmute their mic by click on the buttons beneath their user icon.
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• Step 5. To present someone's live feed, click on their picture on the bottom row.
• Step 6. Click the Send live button to send the Queue to the Live box. Then click the Start button to go live. Click Continue on the pop up window.
  • If you have multiple presenters, you can send them to the Queue by click on their name/icon, and then send them to the live event by click Send live.
• Step 7. To end the event, click the red End button. Confirm that you want to end by clicking End live event in the pop up window.

If you have any further questions, or if you are ever unsure about what to do, please contact TSD at help@mysouthland.com.