Creating an auto reply email

• Step 1. If you are on a PC with Outlook installed, open Outlook and go to File > Automatic Replies

• Step 2. Click on “Send automatic replies”, then change the time range you would like to send out automatic replies.
• Step 3. If you would like to stay consistent with our standard email template, open up a new email and copy the auto-generated signature, then paste it in the auto reply template. Also, ensure that the font is Calibri 11 pt. for the body of the email.

• Step 4. Configure a second auto reply template in the same way which will be sent to non-staff by clicking on the tab “Outside My Organization”

• Step 1. If you are on a PC without Outlook, or if you are on your phone or tablet, go to Outlook Online
  • If necessary, sign in with your Southland email address
• Step 2. Click on the gear icon in the top-right and search for “Automatic replies”

• Step 3. Toggle Automatic replies on, and configure when you would like auto replies to be sent

• Step 4. Type your outgoing message(s) in the two boxes. To ensure that the emails are consistent with our standard template, ensure that the font is Calibri 11 pt.

If you have any further questions, or if you are ever unsure about what to do, please contact TSD at help@mysouthland.com.